Event Proposals

Before submitting an event proposal, please reserve an appropriate space for your event.

Deadlines and policies vary by facility. The CES staff can assist with navigating the reservations process and connect you with event space managers on campus as needed.

Space Reservation Considerations

When you are ready to submit your event proposal, please make sure that you’ve answered the following questions to avoid delays in the review process:

  1. What is the purpose, or mission, of my event?
  2. Where and when is my event being held (date, time, location)?
  3. If the event is outdoors, do I have a weather backup plan?
  4. What is my event budget and where is the funding coming from?
  5. Are any appointed or elected officials, political candidates, or dignitaries (i.e. University President or Vice Presidents, celebrities, etc.) invited to the event? If so, in what capacity (i.e. honored guest, keynote speaker, moderator, etc.)?
  6. Is my event open to the public or for members of my organization only?
  7. Am I serving food at my event? If so, where is the food coming from and how will it be served?
  8. Will there be minors present at my event? Will they be supervised by their parents or staff from an external organization (i.e. Boys & Girls Club, etc.)? Will they be in the care of my organization's members?
  9. Will my event include any physical activity or physical competition between individuals or teams?
  10. Am I going to hire a DJ, invite a paid speaker, or rent any equipment (i.e. bounce houses, generators, tents, etc.)?
  11. Is any merchandise (including food) being sold at my event?
  12. Is my event a fundraiser where money will exchange hands?
  13. Will there be potentially controversial or emotionally charged topics presented or discussed as part of my event?
  14. Are live animals part of my event plan? What type of animal(s) and why? Who is providing the animals?
  15. How many people do I expect to attend my event?

How to submit an Event Proposal (EP) via FSU HQ

  1. Login to FSU HQ using your FSUID and password.
  2. Click on the calendar icon on the top of the page labeled "Events".
  3. Click on the "+ Create Event" button.
  4. Select your organization from the pop-up window.
  5. Complete all event fields accurately.
  6. When finished, select "Create Event and Proceed to Approval Form".
  7. Complete the approval form accurately.
  8. Submit the form for approval.

For more information on FSU HQ, please visit the FSU HQ website. If you do not see your organization listed under your user profile in FSU HQ or you are unable to locate the “+ create event” button, please email ces@fsu.edu to let us know that you need to be given access.

How to Submit an Event Proposal